Many brides ask about a timeline to help guide them to make decisions during the wedding planning process. Here are some guidelines to follow as our mission is for you to have fun planning your wedding within your budget and furthermore, enjoy your friends and family during your destination wedding. Once you have chosen a vendor it is important to make a deposit to confirm the vendor of your choice. Keep in mind, destination weddings in Playa del Carmen, Tulum, Mexico to Aspen, Vail and Denver, Colorado in the USA are very popular and a vendor can only service so many events in one day. A reception site, church, vendor, etc is not confirmed until they have received a deposit and prices are subject to change until deposited.
Also, My Playa Wedding coordinates professional weddings and has a team of vendors to assure your event is successful. We do not want you to "work" on your wedding day, so please let our vendors do the work so you can enjoy your time in the Riviera Maya. There are some vendors that we do not work with and we are more than happy to share experiences with you to assure your day is perfect!
We can plan a wedding within a couple of weeks, so don't fret! Whether you have a week, months or a year, we are here to help. We know everyone has busy schedules so just let us know your time frame and we will accommodate your needs.
9 to 18 months Prior To Your Wedding
SET YOUR BUDGET: An agenda and budget itemizing choices you have made for vendors will be created and edited thru the planning process as you make decisions. Deposits for vendors will be made when vendors request them with all final payments due not later than 60 days prior to the wedding date. Once the final deposits are made, these items are non-refundable.
MAKE YOUR GUEST LIST: Start with family and friends, that you love and they love you! If you don't gather with friends for a "night out", then you may not need to invite them. Decide if you are including kids, or set an age limit. Develope your guest list to estimate a head count to set your budget, as well as determine if you can book the location you want based on the capacity of the wedding event site.
CEREMONY & RECEPTION SITE: This is the most important item to book to begin your planning as well as create a vision for your wedding night. When choosing your site, consider space, number of guests, view, logistics for guests, budget, back-up in case of incremental weather, food reviews, staffing, service, etc.
HOTEL & ACCOMMODATIONS: This is as important as the reception site in order to get the best discounted rates. It is best to post your rates on your wedding website or "save the date" letter. Again, there are only "so many rooms with a view" or premier penthouses for entertaining, so, when booking your rooms please have your family and bridal party contact me first to book, before sending the information to the rest of the guests. Room deposits are required with a credit card, expiration date and security code. Also, once your room is booked, please tell guests to read the confirmation to assure the information is correct.
CHOOSE YOUR WEDDING INSPIRATION: Think about your color palette, theme, styles, attire to set the theme for your destination wedding. This is a great time to start your pinterest board!
SHOP FOR YOUR DRESS: Take your time and try on as many styles as you can, as you may be surprised the dress you say "yes" to may not be the dress or style you always dreamed of!
SEND THE SAVE THE DATE E-MAIL OR LETTER: Send this as soon as you have confirmed your ceremony and reception site and have the lodging information for your guests.
EGAL WEDDING IN MEXICO: Complete the Legalization Application from your Wedding Planner in order to confirm the Judge for your legalization papers.
PHOTOGRAPHER & VIDEOGRAPHER: This should be done as soon as you have confirmed a date, as the best photographers get booked first. Photographers can be booked by the hour or as a package, however most require a 2 or 4 hour minimum. You will need to pay for their meals as part of the service during their event, and we offer staff meals to keep your night within your budget.